KSEIP Human Resources Coordinator

Date Posted 06-Apr-2021
Deadline 20-Apr-2021
Positions 1

Job Description
KSEIP Human Resources Coordinator will support and contribute towards the achievement of the overall strategic business plans and objectives of the human resource function of the program. Specifically, s/he is responsible for staff recruitment and placement, staff policy implementation and ensuring HR activities are conducted in line with Village Enterprise policies and procedures and in accordance with Kenya employment laws.
1. ✔ Implementation of HR Strategies and Policies
Provide administration of the HRIS system to ensure staff have access to the systems and information is up to date.
Make suggestions for improvement of the HR system, policies and procedures and contribute to their definition, elaboration and implementation
Support initiatives geared towards creation of a safe, healthy and happy workplace
Create and track employment contracts
Maintain an active and organized data bank of applicants for various positions
Develop procedures for staff retirement taking into consideration any packages that might come with it
Maintain and update Field Staff HR Manual, working closely with other HR staff and legal Counsel to maintain legal compliance in liaison with the Director of Talent Management
Develop Manual for any HR activities that fall outside of core HR manual
Source, manage and maintain insurance contacts ensuring staff benefits are well handled, and timely renewal of insurance schemes
Interpret Leave policy to staff for all leave types to ensure proper usage while ensuring proper planning and leave management in the system and as a practice.
Maintain staff data ensuring personal files are frequently updated with relevant information
Preparation of HR reports as requested from time to time
2. ✔Coordinating Staff recruitment, Induction and retention
Coordination of transparent and competitive recruitment and selection processes.
Review, standardize and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled
Carry out short listing, coordinate & participate in interviews
Manage all new hire employment forms
Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits etc.
In consultation with the Country Director and Director of Talent Management, advice staff changes on a monthly basis in preparation of the payroll and submission to Finance by 20th of every month
3. ✔Ensuring Legal Compliance
Display in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risk and ensuring regulatory compliance.
Ensure recovery of all organization items in possession of any staff departing from the organization
Act as the focal point on the administration of complaint/grievance and disciplinary matters and processes ensuring clear documentation of process.
Ensure exit interviews are carried out and appropriate records are maintained
4.✔ Facilitating implementation of Staff professional Development activities
Assist field management team with development of professional development goals for staff
Ensure that all promotions are properly justified and documented both in terms of performance and compensation.
Work with different team leads to facilitate completion of Performance Reviews within the stipulated period, and develop appropriate tools for staff capacity building
5. ✔Any other tasks that may be deemed necessary
Skills Required
Excellent planning, coordination, and reporting skills, with the ability to organize substantial workload comprised of complex, diverse tasks and responsibilities
Listening, coaching and counselling skills with ability to manage change effectively
Ability to negotiate, advocate and influence effectively
A Bachelor’s degree in Human Resource management, Business Administration, Social Sciences, or other related academic discipline.
A higher diploma in Human Resources Management is an added advantage
Member of IHRM
Minimum 3 years’ relevant human resources management experience in a corporate or INGO environment
Expertise in HR Information Systems is an added advantage
Knowledge of facilitating adult learning
Strong communication, people management and interpersonal skills in English, with experience in working with international staff.