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Responsibilities
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1. ✔ Implementation of HR Strategies and Policies
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Provide administration of the HRIS system to ensure staff have access to the systems and information is up to date.
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Make suggestions for improvement of the HR system, policies and procedures and contribute to their definition, elaboration and implementation
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Support initiatives geared towards creation of a safe, healthy and happy workplace
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Create and track employment contracts
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Maintain an active and organized data bank of applicants for various positions
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Develop procedures for staff retirement taking into consideration any packages that might come with it
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Maintain and update Field Staff HR Manual, working closely with other HR staff and legal Counsel to maintain legal compliance in liaison with the Director of Talent Management
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Develop Manual for any HR activities that fall outside of core HR manual
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Source, manage and maintain insurance contacts ensuring staff benefits are well handled, and timely renewal of insurance schemes
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Interpret Leave policy to staff for all leave types to ensure proper usage while ensuring proper planning and leave management in the system and as a practice.
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Maintain staff data ensuring personal files are frequently updated with relevant information
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Preparation of HR reports as requested from time to time
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2. ✔Coordinating Staff recruitment, Induction and retention
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Coordination of transparent and competitive recruitment and selection processes.
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Review, standardize and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled
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Carry out short listing, coordinate & participate in interviews
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Manage all new hire employment forms
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Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits etc.
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In consultation with the Country Director and Director of Talent Management, advice staff changes on a monthly basis in preparation of the payroll and submission to Finance by 20th of every month
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3. ✔Ensuring Legal Compliance
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Display in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risk and ensuring regulatory compliance.
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Ensure recovery of all organization items in possession of any staff departing from the organization
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Act as the focal point on the administration of complaint/grievance and disciplinary matters and processes ensuring clear documentation of process.
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Ensure exit interviews are carried out and appropriate records are maintained
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4.✔ Facilitating implementation of Staff professional Development activities
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Assist field management team with development of professional development goals for staff
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Ensure that all promotions are properly justified and documented both in terms of performance and compensation.
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Work with different team leads to facilitate completion of Performance Reviews within the stipulated period, and develop appropriate tools for staff capacity building
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5. ✔Any other tasks that may be deemed necessary
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